Managing and overseeing an organization's fleet operations, including fleet driver management, vehicle repair and maintenance, cost control, compliance and regulatory management, etc., is the intricate and sophisticated process of fleet management. A fleet management tool from Odoo gives you a clear picture of your cars, expenses, drivers, contacts, maintenance, and much more.
The Odoo fleet management module's features and capabilities are examined in this blog post for more efficient transportation.
Let’s Understand Fleet Management
An organization's fleet is a collection of commercial vehicles, which might include cars, trucks, buses, airplanes, and more. In order to run their operations efficiently, several industries, such as construction, oil and gas, delivery services, taxi services, and logistics & transportation, have their own fleet.
Well, fleet management has its own set of difficulties. Businesses must now maintain the operational effectiveness, safety, and compliance of their fleet. This is the situation in which fleet management is useful.
The methodical process of arranging and coordinating work vehicles to maximize their utilization, regulate expenses, boost productivity, and guarantee safety is known as fleet management. For this process to be managed effectively, data, technology, and a fleet manager are required.
It is anticipated that the global fleet management market would reach around $52.50 billion by 2030, from an estimated $19.47 billion in 2020.
There are many advantages to fleet management; here are just a few:
- Find and monitor fleet automobiles
- Cut back on labor and gas expenses
- Boost vehicle and driver security
- Routine auto maintenance
- Adhere to all applicable state and federal regulations
Fleet managers typically use fleet management software to have an in-depth understanding of the fleet operations inside their company.
What precisely is this program, though? Let's talk about it below.
Why Is Fleet Management Software Required?
A digital tool that provides information to help firms maintain and manage efficient fleet operations is called fleet management software. It provides up-to-date information about vehicles, their routes, traffic patterns, and operational developments.
A fleet management system, to put it briefly, oversees all aspects of vehicle ownership, from hiring drivers to buying new cars and taking care of their upkeep.
What makes fleet management software necessary?
Let's say you want to buy or rent a car for work purposes. The costs associated with owning a car include many different things, like insurance, storage, petrol prices, maintenance, etc. This only applies to one particular car. Consider doing the same with a fleet of five, six, or more cars.
Isn't it demanding and taxing? Of course the answer is yes! Organizations utilize fleet management software as a result.
The main problem with these software systems, though, is that in order to handle other company functions like accounting, inventories, human resources, etc., they need to be integrated with numerous external tools.
This problem is resolved by Odoo ERP, an integrated platform that provides a wide range of modules for various business functions. It provides specialized fleet management software that makes fleet administration a great deal easier.
Odoo Fleet Management Features to Streamline Transportation
A complete solution for streamlining the fleet operations of your company is Odoo Fleet Management. Odoo efficiently handles all vehicle-related tasks without forcing you to utilize any other systems, including tracking, insurance, fuel log entries, vehicle contracts, and vehicle prices.
Additionally, you can easily manage everything with Odoo's user-friendly interface. With a warning email sent when a contract is about to expire, it makes managing leasing and all other contracts for your cars easier. There are visual aids designed to aid with your memory of contract renewals.
The most crucial part is that the Odoo fleet management module works in unison with the other Odoo modules—employee, accounting, expense, project, approval, sign, and website—without any issues. The headache of maintaining several software programs for various uses is removed as a result.
All of the expenses related to your cars and ongoing contracts are immediately added by Odoo to the accounting. Additionally, a reporting tool makes it easier for you to see how much each car and servicing will cost. It offers helpful information about the actual returns on each car.
Now let's take a closer look at Odoo Fleet Management's features.
Car Organization
Create and arrange each step of the car acquisition process, such as request, to order, ordered, registered, reserved, waiting list, and many more, to streamline the process. The Kanban view, which allows you to quickly check the status of every vehicle in your fleet, is supported by the Odoo dashboard.
Completely Adjustable
Because the dashboard is completely customisable, you can make sections based on the fleet requirements of your company.
Control of Drivers
Driver management is simple with Odoo Fleet Management. For that particular vehicle, you can choose the driver in progress and make a call to the next one scheduled.
Specifications of the Model
For every car in your fleet, Odoo offers a form with a place for you to record every detail, like color, door count, seating capacity, brand, model number, registration number, and so on.
Organization of Documents
You can set up a repository to hold all the paperwork related to your car, including warranty information and servicing records.
Engine Details
The vehicle form has an additional part devoted to engine specifications, such as horsepower and CO2 emissions.
Fuel Record
This function tracks each vehicle's fuel refill to provide a precise picture of fuel usage. In order to do this, Odoo gives every automobile a pre-made fuel card that automatically logs transactions.
Provision of services
Every maintenance and repair for every vehicle is tracked by Odoo Fleet Management. It includes all relevant information, including the kind of service, the supplier, the price, and other specifics.
Expense Control
You can use this feature to view the total amount of money spent on each car, broken down by time or model. The cost of each vehicle's contract and maintenance is clearly visible.
Odometer
Any vehicle's mileage can be tracked at any time with an odometer.
Amazing Odoo Fleet Management Benefits
Here are some significant advantages of implementing Odoo Fleet Management for your company:
Data Management in One Place
You can capture and save every piece of information about every car in your fleet, including maintenance costs, specifics of the vehicle, fuel usage, etc., with Odoo Fleet Management. With just one click, you may obtain information about any vehicle thanks to the centralization of data.
Cost-Reduction
You may successfully manage your budget and save unnecessary expenses by keeping track of all the costs (fuel, insurance premiums, maintenance, etc.) related to each car.
Fuel Economy
You can determine each vehicle's fuel restoration with the use of a gasoline log. By optimizing routes, you may minimize gasoline expenditures and maximize fuel consumption.
Enhanced Scheduling
The Advanced Routes feature in Odoo's Inventory module allows you to design unique routes using push and pull criteria. You may cut down on travel time, gasoline usage, and fuel costs by planning and optimizing your vehicle's routes.
Reporting and Analysis
A reporting tool offers information on the expenses related to every car. It provides information on a variety of topics, including which vehicles are expensive, what kinds of maintenance are done on each car, how much each service costs, and much more. Additionally, gather information about each vehicle's effective return so that you can improve fleet performance.
In summary
It might be difficult for fleet managers to complete the multitude of tasks involved in fleet management precisely and on schedule. But fleet management software, such as Odoo Fleet Management, streamlines operations and provides insightful data on the prices and performance of each vehicle, drastically lowering the overhead of fleet managers. Furthermore, since this program is a component of Odoo ERP, interaction with other modules—such as those for accounting, personnel, spending, and so on—is made easier. As a result, managing several third-party systems is no longer necessary.
Are you in the business of fleet management and seeking a customized approach to effectively oversee and optimize your fleet's activities?
If so, Vraja Technologies, an Odoo Partner, is the only place to look. Our team of highly competent Odoo specialists works as an experienced Odoo development business, listening to customer demands and creating and delivering customized ERP solutions.
Vraja Experts offers everything when it comes to Odoo implementation, migration, customization, and integration. To make sure your needs are satisfied, we also function as an Odoo consulting business, connecting you with one of our knowledgeable Odoo experts.