ORDERS Received
Supplier receives Purchase Order from buyer ERP.
EDIFACT Order Response Message
Order Response ORDRSP
The electronic order response — sent by the supplier to confirm, reject, or modify a purchase order received from the buyer.
Key Segments & Structure
EDIFACT ORDRSP order response message
| Segment | Description | Status |
|---|---|---|
| UNH | Message Header | M |
| BGM | Beginning of Message — Order response type and response number | M |
| DTM | Date/Time — Response date and requested delivery date | M |
| RFF | References — Purchase Order number and buyer references | C |
| NAD | Name and Address — Buyer, supplier and delivery party | M |
| CUX | Currencies — Transaction currency | C |
| LIN | Line Item — Product or article identification, GTIN or SKU | M |
| PIA | Additional Product Identification | C |
| QTY | Quantity — Accepted, rejected or modified quantity | M |
| DTM Line | Requested or confirmed delivery date for each order line | C |
| PRI | Price — Unit price and price qualifier | C |
| FTX | Free Text — Rejection reason or additional comments | C |
| UNS | Section Control — Summary section | M |
| CNT | Control Total — Number of line items | C |
| UNT | Message Trailer | M |
Message Overview
What is an ORDRSP message?
The ORDRSP (Order Response) message is used by suppliers to respond to an incoming ORDERS purchase order. It allows the supplier to confirm accepted quantities, reject unavailable products, propose alternative delivery dates, or modify ordered quantities based on stock availability.
The ORDRSP message helps buyers receive immediate confirmation of order feasibility and improves communication between trading partners before shipment processing begins.
Information commonly included
- Original buyer purchase order reference
- Overall order acceptance or rejection status
- Accepted and rejected order quantities
- Confirmed or revised delivery dates
- Supplier product and item references
- Price confirmation or proposed price changes
- Reason codes for rejected or modified lines
- Alternative or substitute product details
Response Lifecycle
Order Response Workflow
The ORDRSP workflow validates the buyer’s purchase order and sends structured confirmation information back to the buyer’s ERP.
Order Validation
ERP checks product availability, pricing, and delivery schedules.
Response Generation
Supplier creates ORDRSP confirming, rejecting, or modifying order lines.
Transmission
ORDRSP sent back to buyer via SFTP, AS2, or VAN connection.
Buyer Processing
Buyer ERP automatically updates order status and planning information.
Common Applications
ORDRSP Message Use Cases
Suppliers use ORDRSP messages to communicate order feasibility, stock limitations, schedule changes, and product alternatives.
Order Confirmation
Supplier confirms the received purchase order without changes.
Partial Acceptance
Supplier accepts only part of the requested quantity due to stock shortages.
Delivery Rescheduling
Supplier proposes alternative delivery dates for unavailable items.
Product Substitution
Alternative products suggested when requested items are discontinued.
ORDRSP Message FAQ
Frequently Asked Questions
Important information about EDIFACT ORDRSP order acknowledgements and supplier responses.
What is the difference between ORDERS and ORDRSP?
ORDERS is the purchase order sent by the buyer, while ORDRSP is the supplier’s response confirming, rejecting, or modifying that order.
Is ORDRSP mandatory in EDIFACT?
It depends on the trading partner agreement. Many retail and manufacturing supply chains require ORDRSP for order acknowledgement and supply planning.
Odoo EDI Automation
Want your Odoo system to auto-generate ORDRSP confirmations for incoming orders?
Configure Odoo to validate incoming purchase orders and automatically generate ORDRSP messages with confirmed quantities, revised delivery dates, rejected lines, and product substitutions.
Explore Vraja's EDI Order Automation for Odoo →
