Warehouse Receiving Confirmation
Buyer confirms successful receipt of delivered goods.
EDIFACT Receiving Advice Message
Receiving Advice RECADV
The electronic receiving advice — sent by the buyer to confirm goods received from the supplier after delivery.
Key Segments & Structure
Common EDIFACT RECADV message segments
| Segment | Description | Status |
|---|---|---|
| UNH | Message Header | M |
| BGM | Beginning of Message — Receiving advice type and document number | M |
| DTM | Date/Time — Actual receipt date and processing time | M |
| RFF | References — Purchase order, DESADV, delivery note, or shipment reference | C |
| NAD | Name and Address — Buyer, supplier, receiving warehouse, and delivery party | M |
| CPS | Consignment Packing Sequence — Packaging hierarchy received | C |
| PAC | Package Details — Pallets, cartons, cases, or other logistic units | C |
| GIN | Goods Identity Number — SSCC, serial, or logistic-unit identifier | C |
| LIN | Line Item — Product identification, GTIN, SKU, or buyer item code | M |
| QTY | Quantity — Delivered, received, accepted, rejected, or damaged quantity | M |
| QVR | Quantity Variances — Shortage, over-delivery, damage, or discrepancy reason | C |
| UNT | Message Trailer | M |
Message Overview
What is a RECADV message?
The RECADV (Receiving Advice) message is sent by the buyer after physically receiving goods referenced in a DESADV message. It confirms what quantities were actually received, accepted, damaged, missing, or rejected during warehouse receiving.
RECADV improves inventory accuracy and helps suppliers quickly identify delivery discrepancies.
Information commonly included
- Receiving advice number
- DESADV and purchase-order references
- Actual receipt date and time
- Buyer, supplier, and warehouse identification
- GTIN, SKU, and buyer item codes
- Delivered and received quantities
- Damaged, missing, rejected, or excess quantities
- Package and SSCC references
Common Applications
RECADV Message Use Cases
Automate receiving confirmation, discrepancy reporting, and inventory reconciliation between buyers and suppliers.
Damage Reporting
Damaged or missing items reported electronically to the supplier.
Inventory Reconciliation
Supplier and buyer reconcile shipment differences automatically.
Automated Claims Processing
Shortages and over-deliveries processed without manual communication.
Receiving Workflow
Goods Receiving Process
The RECADV workflow connects the buyer warehouse receipt with the supplier delivery and discrepancy-management process.
01
DESADV Received
Buyer receives shipment notification before delivery arrival.
02
Physical Goods Receipt
Warehouse staff unload and inspect delivered goods.
03
Quantity Verification
Received quantities compared against DESADV and Purchase Order.
04
Discrepancy Identification
Damaged, missing, or excess quantities recorded in ERP.
05
RECADV Transmission
Buyer sends RECADV message back to supplier confirming receipt status.
RECADV Message FAQ
Frequently Asked Questions
Key information about EDIFACT RECADV receiving confirmations, discrepancy reporting, and inventory reconciliation.
What is the difference between DESADV and RECADV?
DESADV is sent by the supplier before delivery to notify shipment details, while RECADV is sent by the buyer after delivery to confirm actual receipt.
Can RECADV report damaged goods?
Yes. RECADV supports reporting accepted, rejected, damaged, and missing quantities at line-item level.
Odoo EDI Receiving Automation
Need RECADV receiving confirmations synced automatically with your Odoo inventory?
Connect warehouse receipts, DESADV references, accepted quantities, damaged goods, shortages, and inventory adjustments through an automated Odoo EDI receiving workflow.
Talk to Vraja about Odoo EDI receiving workflows
