Can the EDI 810 invoice be generated automatically after delivery?

Yes. Odoo can automatically generate the EDI 810 after the related Customer Invoice is posted. Generation may also be scheduled or triggered manually depending on the required business workflow.

Does the EDI 810 integration support multiple trading partners?

Yes. The integration can support multiple customers, multiple companies and trading-partner-specific mapping rules from a single Odoo environment.

How are product codes mapped for EDI 810?

Odoo product SKUs can be mapped to each trading partner's required product identifiers, including UPC, GTIN, buyer item number or other partner-specific identifiers defined in the implementation guide.

What happens when EDI 810 pricing or quantities do not match?

The integration can block the invoice before transmission and create a validation error in Odoo when quantities, pricing or other required information do not match the supporting order or shipment data.

How does Odoo prevent duplicate EDI 810 invoices?

Outgoing invoices can be checked against previously generated and transmitted invoice references before another EDI 810 is allowed to be sent.

Can rejected EDI 810 invoices be corrected and resent?

Yes. Rejected or errored invoices can be corrected in Odoo and retransmitted while retaining the transmission, acknowledgement and error history for traceability.

Can the EDI 810 format be customized for each trading partner?

Yes. EDI 810 segments, qualifiers, identifiers and mandatory fields can be configured according to each trading partner's ANSI X12 implementation guide.

Does the EDI 810 integration support SPS Commerce, TrueCommerce and Rithum?

Yes. EDI 810 invoices can be integrated through supported EDI platforms such as SPS Commerce, TrueCommerce and Rithum when a trading partner requires an intermediary platform rather than a direct connection.

ANSI X12 EDI 810 Electronic Invoice Accounts Receivable Odoo EDI

EDI 810 Invoice Integration with Odoo

Q: What is an EDI 810 invoice?

EDI 810 is the ANSI X12 electronic equivalent of a commercial invoice. It is sent by a seller to a buyer after an order has been fulfilled in a structured format that the buyer's ERP or EDI system can process automatically.

Q: When is an EDI 810 generated in Odoo?

An EDI 810 is typically generated once the Customer Invoice is posted in Odoo following delivery. Before transmission, the integration can validate the invoice against the original order, shipment and trading-partner requirements.

Q: Can Odoo send EDI 810 files through SFTP or AS2?

Yes. EDI 810 files can be transmitted from Odoo using FTP, SFTP, AS2 or a VAN, or routed through an EDI middleware or service provider depending on the trading partner's requirements.

Q: What is an EDI 997 acknowledgement?

An EDI 997 Functional Acknowledgement confirms that an EDI transaction was technically received and indicates its syntax acceptance status. It does not by itself confirm invoice approval or payment.

The EDI 810 is the electronic version of a commercial invoice. Once a supplier fulfills a purchase order, the 810 carries the same information a paper or PDF invoice would - invoice number, line items, pricing, taxes, and payment terms - but in a structured ANSI X12 format that the buyer's system can read and process automatically.

See How It Works in Odoo EDI 810 Integration

EDI 810 at a Glance

Created from Odoo Invoices Automatic EDI 810 generation from posted Customer Invoices.

Validated Before Transmission Order, delivery, product, pricing, tax, totals, and partner-specific checks.

Multiple Communication Methods FTP, SFTP, AS2, VAN, or EDI middleware/provider.

Full Acknowledgement Traceability Track transmission, EDI 997 status, errors, retries, and resubmissions in Odoo.

EDI 810 Overview

What Is an EDI 810 Invoice?

Electronic Commercial Invoice

It replaces manual invoice entry, emailed PDFs, and spreadsheet-based billing with a direct, system-to-system exchange. Because it's machine-readable, the buyer's accounts payable process can match it against the original order and goods received without anyone re-typing a single line.

Built for High-Volume B2B Invoicing

EDI 810 is general-purpose and used across retail, distribution, manufacturing, and logistics - any relationship where invoices need to move at the same speed and accuracy as the orders and shipments that trigger them.

The buyer's accounts payable process can match the EDI 810 against the original order and goods received without anyone re-typing a single line.

Invoice Automation

Business Problems EDI 810 Solves

Manual Preparation

Manual invoice preparation that slows down billing cycles.

Manual Entry Errors

Incorrect PO numbers, quantities, or prices carried over from manual entry.

Delayed Submission

Delayed invoice submission after fulfillment.

Compliance Failures

Retailer/trading-partner compliance failures and chargebacks.

Duplicate Invoices

Duplicate invoices sent to the same trading partner.

Limited Visibility

Limited visibility into whether an invoice was received or rejected.

Payment Delays

Payment delays caused by invoice discrepancies that surface too late.

Invoice Data

Key Components of an EDI 810 Invoice

Invoice Reference

Invoice number and invoice date.

Purchase Order Reference

Original purchase order number.

Party & Remittance Details

Seller, buyer, and remittance details - legal names, addresses, contacts, remittance instructions.

Product Identifiers

Product identifiers - SKU, UPC, or buyer item number.

Quantity & UoM

Invoiced quantity and unit of measure, matched against quantity shipped.

Price & Line Amount

Unit price and line amount.

Allowances & Charges

Discounts, allowances, freight, and additional charges.

Taxes & Currency

Taxes and currency.

Total & Payment Terms

Invoice total and payment terms (e.g., Net 30).

Shipment References

Shipment and reference numbers.

Exact fields and qualifiers vary by trading partner - each implementation is validated against the partner's EDI guide before go-live.

Order-to-Invoice Workflow

How EDI 810 Works with Odoo

Receive EDI 850

Odoo receives the EDI 850 Purchase Order.

Create Sales Order

A Sales Order is created in Odoo.

Fulfill the Order

Products are picked, packed, and delivered.

Post Customer Invoice

Odoo creates and posts the Customer Invoice.

Validate Invoice

The integration validates the invoice information against the order and delivery.

Generate EDI 810

The invoice is converted into an ANSI X12 EDI 810 file.

Transmit to Partner

The file is transmitted to the trading partner.

Track Status

Odoo records the transmission and acknowledgement status.

On the buyer side, the trading partner may optionally return an EDI 820 Payment Order/Remittance Advice - confirming payment amount, bank transfer details, and reconciliation references - which Odoo can match back against the original 810 for closed-loop AR reconciliation.

Pre-Transmission Controls

Invoice Validation Before Export

Before an invoice leaves Odoo as an 810, the integration checks it against the data that should support it - so a bad invoice never reaches the trading partner in the first place. Validation covers:

EDI 850 Match

Original EDI order (850) availability and match.

Mandatory References

Mandatory reference numbers required by the trading partner.

Product Mapping

Product mapping between Odoo SKUs and the partner's item identifiers.

Quantity Check

Delivered quantity versus invoiced quantity.

Pricing Check

Agreed pricing against the pricelist or contract.

Tax Configuration

Tax configuration.

Totals & Math

Invoice totals and line-item math.

Duplicate Protection

Duplicate invoice references.

Partner-Specific Fields

Required trading-partner-specific fields.

An invoice that fails any check stays blocked from transmission and shows a clear error log in Odoo, rather than going out incomplete and triggering a rejection downstream.

Connectivity

Supported Communication Methods

FTP

FTP communication for trading-partner file exchange.

SFTP

SFTP communication for secure file exchange.

AS2

AS2 exchange for direct trading-partner connectivity.

VAN

VAN (Value-Added Network).

EDI Provider

EDI middleware or provider.

Files can be exchanged directly between trading partners or routed through platforms such as SPS Commerce, TrueCommerce, or Rithum, depending on how each partner is set up.

Acknowledgement Visibility

EDI 997 Acknowledgement Tracking

Once an 810 is transmitted, the trading partner typically returns an EDI 997 Functional Acknowledgement confirming the file was technically received. Odoo tracks each invoice through clear statuses:

Awaiting Acknowledgement

Invoice sent and waiting for the trading partner's technical response.

Accepted

The transmitted EDI file was accepted.

Accepted With Errors

The file was received with errors requiring attention.

Rejected

The trading partner rejected the transmitted EDI 810.

Resubmission Required

The invoice needs correction and retransmission.

A 997 confirms technical receipt only - it does not confirm that the invoice has been approved for payment or that the trading partner agrees with the amount.

Exception Management

Error Handling and Resubmission

Missing Information

Missing mandatory information.

Unknown Mapping

Unknown product mapping.

Quantity / Price Differences

Quantity or pricing differences versus the order.

Duplicate Detection

Duplicate invoice detection.

Transmission Failure

Transmission failure.

Rejected Files

Rejected EDI 810 files.

Error Logs

Full error logs inside Odoo.

Correct and Resend

Correct-and-resend functionality.

Transmission History

Complete transmission history per invoice.

Integration Capabilities

Key Features

Automatic Generation

Automatic EDI 810 generation from posted Odoo invoices.

Partner Mapping

Trading-partner-specific mapping.

Multi-Company

Multi-company support.

Multi-Partner

Multiple customers and trading partners from one Odoo instance.

Flexible Export

Scheduled or manual export.

Direct or Middleware

Direct and middleware-based exchange.

Duplicate Protection

Duplicate protection.

Pre-Transmission Validation

Validation before transmission.

997 Tracking

EDI 997 acknowledgement tracking.

Logs & Retry

Error logs and retry options.

Full Traceability

Full invoice and EDI file traceability.

Business Value

Business Benefits

Faster Invoice Submission

Invoices go out the moment they're posted in Odoo, instead of waiting on a manual export or a batch email run.

Fewer Billing Errors

Direct system-to-system data transfer removes the manual re-entry that typically causes price and quantity mismatches.

Improved Trading-Partner Compliance

Structured, validated files reduce chargebacks tied to missing or incorrect EDI fields.

Reduced Manual Work

AP and billing teams spend less time chasing down invoice status and more time on exceptions that actually need review.

Better Visibility

Every invoice's transmission and acknowledgement status is visible in Odoo, not buried in an inbox.

Faster Discrepancy Resolution

Errors are caught and logged before transmission, so issues surface in hours, not after a rejected payment weeks later.

Improved Cash-Flow Processing

Fewer disputes and faster acknowledgements shorten the path from invoice to payment.

Scalable Invoicing

The same setup handles one trading partner or fifty, across multiple companies, without added manual overhead.

Ideal Use Cases

Who Should Use This Integration?

Manufacturers

Manufacturers.

Wholesalers & Distributors

Wholesalers and distributors.

Furniture Suppliers

Furniture suppliers.

Retail Vendors

Retail vendors.

Automotive Suppliers

Automotive suppliers.

Food & Beverage

Food and beverage businesses.

Consumer Goods

Consumer-goods suppliers.

High-Volume EDI Users

Any company processing high volumes of EDI orders and invoices.

Partner-Specific Mapping

Trading-Partner Customization

Each retailer or distributor can use a different EDI 810 structure, qualifiers, product identifiers, and mandatory segments. Before go-live, we handle:

Guide Analysis

Implementation-guide analysis for each trading partner.

Partner Mapping

Partner-specific mapping.

Sample Validation

Sample-file validation.

Environment Setup

Test and production environment configuration.

Certification Support

End-to-end certification support with the trading partner.

Vraja Technologies

Why Choose Vraja Technologies?

We build EDI 810 solutions for both sides of the transaction - the supplier sending invoices and the customer receiving and processing them - with full compatibility and real-time data flow between Odoo and your trading partners.

Our EDI integrations connect directly between trading partners, without third-party middleware, which keeps costs down and gives you more control and transparency over the entire invoicing process. Where a partner requires it, we also support middleware and VAN-based exchange. Every implementation includes end-to-end testing, ongoing error-handling and monitoring, and technical support after go-live - all inside your existing Odoo environment.

Explore Our EDI Integration services to get started

Supplier and buyer workflowsSupport for sending invoices and receiving/processing invoices.

Direct trading-partner connectionsDirect exchange where supported, with middleware and VAN support where required.

Real-time Odoo data flowKeep invoice and EDI processing inside your existing Odoo environment.

End-to-end testingImplementation, validation, testing, monitoring, and post-go-live technical support.

Frequently Asked Questions

EDI 810 Frequently Asked Questions

What is an EDI 810 invoice?

It's the ANSI X12 electronic equivalent of a commercial invoice, sent by a seller to a buyer after an order has been fulfilled, in a structured format the buyer's system can process automatically.

When is an EDI 810 generated in Odoo?

Typically once a Customer Invoice is posted in Odoo following delivery, after the integration validates it against the original order and shipment.

Can the invoice be generated automatically after delivery?

Yes. The integration can trigger 810 generation automatically once the invoice is posted, or run on a schedule, depending on how you want it configured.

Can Odoo send EDI 810 files through SFTP or AS2?

Yes. Odoo can transmit 810 files via FTP, SFTP, AS2, or VAN, or route them through an EDI middleware provider.

Does the integration support multiple trading partners?

Yes, including multiple customers, multiple companies, and partner-specific mapping rules within a single Odoo instance.

How are product codes mapped?

Odoo SKUs are mapped to each trading partner's item identifiers - UPC, GTIN, or buyer item number - according to that partner's implementation guide.

What happens when pricing or quantities do not match?

The invoice is blocked before transmission and logged as a validation error, so it can be corrected instead of being sent out incomplete.

How does Odoo prevent duplicate invoices?

Each outgoing invoice is checked against previously transmitted invoice references before it's allowed to send.

What is an EDI 997 acknowledgement?

It's the trading partner's confirmation that an EDI file was technically received and passed syntax validation - it does not confirm invoice approval or payment.

Can rejected invoices be corrected and resent?

Yes. Rejected or errored invoices can be corrected in Odoo and resubmitted, with the full transmission history retained.

Can the EDI 810 format be customized?

Yes, fields, qualifiers, and segments are configured to match each trading partner's specific implementation guide.

Does the integration support SPS Commerce, TrueCommerce, and Rithum?

Yes, invoices can be routed through these platforms where a trading partner requires middleware instead of a direct connection.

Automate EDI Invoice Processing in Odoo

Generate, validate, and transmit EDI 810 invoices directly from Odoo while maintaining complete visibility of acknowledgements, errors, and transmission history.

This is part of a fully connected EDI Integration workflow - 850, 855, 860, 865, 856, and 810, mapped directly into your Odoo ERP.

Explore Our EDI Integration services to get started

Talk to Our EDI Team