01
Shipment Number
Matches the incoming shipment to the original transfer.
EDI 944Warehouse Stock Transfer Receipt Advice Integration with Odoo
Automate warehouse receipt confirmation from your 3PL back into Odoo — reconcile what actually arrived, update inventory in real time, and flag missing, excess, damaged, or rejected stock without manual re-entry.
EDI 944 at a Glance
Receipt ConfirmationConfirms what a 3PL or warehouse actually received.
Closes the 943 LoopMatches the physical receipt back to the original EDI 943 transfer advice.
Inventory ReconciliationUpdates Odoo for the quantities that were actually accepted into stock.
Exception VisibilityFlags partial, missing, excess, damaged, or rejected stock for review.
Warehouse Receipt Confirmation
What Is EDI 944 Warehouse Stock Transfer Receipt Advice?
EDI 944 - Warehouse Stock Transfer Receipt Advice - is an electronic data interchange document used by third-party logistics providers (3PLs) or remote warehouses to confirm the receipt of stock from a manufacturer or supplier.
ANSI X12 Receipt Advice
It follows the ANSI X12 EDI standard and plays a critical role in inventory tracking, shipment validation, and warehouse operations.
EDI 944 is typically sent in response to an EDI 943 Stock Transfer Shipment Advice.
When Is an EDI 944 Used?
An EDI 944 is generated the moment a warehouse physically receives and checks in a stock transfer that was previously announced by an EDI 943 — whether that's an inter-warehouse transfer between a company's own facilities or an inbound delivery to an outsourced 3PL.
It's the warehouse's formal record that the goods arrived, in what condition, and in what quantity.
3PL to Odoo Automation
EDI 944 Workflow Between the 3PL and Odoo
The process begins with the EDI 943 transfer advice and ends with Odoo reconciling the stock that was physically received.
EDI 943Transfer AnnouncedOdoo sends an EDI 943 announcing an incoming stock transfer.
→
3PLReceive & InspectThe warehouse receives, counts, and inspects what physically arrived.
→
EDI 944Receipt AdviceThe warehouse sends the confirmed receipt details back to Odoo.
→
ODOOReconcile InventoryOdoo matches the receipt to the original transfer and updates inventory.
01
Send EDI 943
Odoo sends an EDI 943 announcing an incoming stock transfer.
02
Receive Shipment
The 3PL or warehouse receives and physically checks in the shipment.
03
Count & Inspect
The warehouse counts, inspects, and records what was actually received.
04
Transmit EDI 944
The warehouse generates and transmits the EDI 944 back to Odoo.
05
Validate Against 943
Odoo matches quantities, lots, and serial numbers to the original transfer.
06
Update Inventory
Odoo updates inventory to reflect confirmed received stock.
07
Flag Discrepancies
Missing, excess, damaged, or rejected goods are flagged for review.
Workflow at a glance: EDI 943 (Odoo → 3PL) → Warehouse Receives & Inspects → EDI 944 (3PL → Odoo) → Match Against Original Transfer → Inventory Update → Discrepancy Flagged if Applicable
Receipt Data
Key Information Available in EDI 944
The 944 carries the identifiers, quantities, traceability details, and receipt conditions Odoo needs to reconcile the inbound transfer accurately.
02
Carrier Information
Name and ID of the logistics carrier who delivered the goods.
03
Serial / Lot Tracking
Enables accurate product-level traceability.
04
Discrepancy Indicators
Flags missing, excess, or damaged goods found during unloading.
05
Vendor Details
Vendor or manufacturer identification, including supplier number.
06
Product Details
Item types, SKUs, lot numbers, and quantities received.
07
Receipt Date & Time
Confirms when the shipment was officially received.
Odoo Inventory Reconciliation
How EDI 944 Updates Odoo Inventory
Once a 944 is received and validated, Odoo applies the confirmed received quantities to the destination warehouse's inventory.
The receipt closes out the corresponding stock transfer and reconciles it against what the original EDI 943 specified. This keeps on-hand quantities accurate the moment goods are physically checked in, rather than waiting on a manual update at the end of the day or week.
Exception Handling
Handling Partial, Damaged, Missing, or Rejected Stock
Receipts rarely match the original shipment perfectly every time. The integration is built to handle the exceptions, not just the clean cases.
01
Partial Receipt
Fewer units received than shipped are recorded against the transfer, with the shortfall flagged rather than silently absorbed.
02
Damaged Goods
Damaged items can be routed for inspection, claim, or write-off instead of being added to sellable stock.
03
Missing Stock
Quantities that never arrived are logged as a variance against the original 943 for investigation.
04
Rejected Stock
Wrong products, failed inspections, or expired lots are recorded separately from accepted inventory.
Every one of these cases updates Odoo inventory accurately for what was actually usable, while preserving a clear record of what didn't match expectations.
Closed-Loop Stock Transfer
Relationship Between EDI 943 and EDI 944
EDI 943 and EDI 944 are two halves of the same conversation: one announces what is coming, and the other confirms what physically arrived.
EDI 943 — Advance Notice
The 943 tells the warehouse stock is coming, with expected quantities and arrival timing.
EDI 944 — Receipt Confirmation
The 944 confirms what the warehouse actually counted in once it physically arrived.
Together, they close the loop on inter-warehouse and 3PL stock transfers, giving both sides a matched, auditable record of what was shipped versus what was received.
Business Value
Benefits of Automating EDI 944
Automated receipt advice keeps inventory current, exceptions visible, and transfer history fully traceable.
Real-time inventory visibility
Instant insight into what stock has been successfully received at each warehouse location.
Discrepancy and damage tracking
Alerts on damaged or missing products for faster resolution and claim processing.
Automated stock reconciliation
Integrated with Odoo, EDI 944 enables automatic inventory updates across all locations.
Barcode and RFID integration
Pairing EDI with barcode or RFID scanning can auto-generate the 944 during receiving, eliminating manual entry.
Optimized stock planning
Know exactly how much inventory is available at each warehouse to plan replenishment, shipping, or fulfillment.
Audit-ready document trail
A full digital record of each stock transfer and its confirmation supports compliance and traceability.
Integration Options
EDI 944 Integration Options
Connect Odoo and your warehouse using the communication method and receiving workflow that best matches each 3PL.
SFTPSecure file transfer with your 3PL or warehouse partner
FTPTraditional file transfer where required
AS2Secure B2B EDI messaging
VANValue-Added Network routing
01
Receipt Scanning
Instant creation and delivery of a 944 upon receipt scanning, where barcode/RFID is in use.
02
Inventory Updates
Automated inventory quantity updates tied directly to confirmed receipts.
03
Connected Logistics
Full integration with the related EDI 940 and 943 workflows for a complete logistics cycle.
04
Secure Tracking
Secure, standards-compliant EDI transmission and acknowledgment tracking.
Odoo + EDI Expertise
Why Choose Vraja Technologies?
We help businesses simplify warehouse communications with full EDI 944 automation inside Odoo ERP.
Warehouse receipt automation directly inside Odoo
Our EDI 944 solution supports instant creation and delivery of receipt advice upon scanning, automated updates to inventory quantities, and integration with your existing EDI 943 and 940 workflows for a complete, closed-loop logistics cycle.
Whether you're working with multiple warehouses or outsourcing fulfillment to a 3PL, we ensure your warehouse receipts are error-free, timely, and fully traceable — with secure, standards-compliant transmission throughout.
01
Receive EDI 944Capture receipt confirmation from the warehouse or 3PL.
02
Validate & MatchMatch against the original 943, products, lots, and quantities.
03
Update Odoo InventoryApply only the confirmed usable quantity to destination stock.
04
Track ExceptionsPreserve missing, damaged, excess, or rejected stock as auditable discrepancies.
Frequently Asked Questions
EDI 944 FAQs
Common questions about warehouse receipt advice, inventory updates, discrepancies, and 3PL integration.
What is an EDI 944 Warehouse Stock Transfer Receipt Advice?
It's the electronic document a 3PL or warehouse sends to confirm receipt of stock from a manufacturer or supplier, typically in response to an EDI 943.
What's the difference between EDI 943 and EDI 944?
The 943 is the advance notice that stock is coming. The 944 is the warehouse's confirmation of what was actually received, once it arrives.
Does EDI 944 update inventory automatically?
Yes. Confirmed received quantities update Odoo inventory automatically and reconcile against the original stock transfer.
Can EDI 944 flag damaged or missing stock?
Yes. Discrepancy indicators on the 944 flag missing, excess, or damaged goods so they can be routed for investigation, claim, or write-off rather than added to sellable inventory.
Does EDI 944 support lot and serial number tracking?
Yes, serial number and lot tracking are supported for product-level traceability at receipt.
Can EDI 944 be generated automatically from barcode or RFID scanning?
Yes, where barcode or RFID scanning is used at receiving, the 944 can be generated automatically from that scan data, removing manual entry.
Does the integration support multiple warehouses and 3PLs?
Yes, EDI 944 can be processed across any number of warehouses or 3PL partners, each mapped individually in Odoo.
Request a Demo or Consultation
Simplify your warehouse receiving process with automated EDI 944 integration — accurate reconciliation, discrepancy tracking, and real-time inventory updates, all inside Odoo.
This is part of a fully connected EDI Integration workflow - 850, 855, 860, 865, 856, 810, 846, 832, 940, 945, and 943/944 - mapped directly into your Odoo ERP.
